you can send any document per mail from the document management system. To send a document just select it from the list and click on the <mail> button.

a dialog box opens with different options.

• Send document as attachment:
  if you want to send the document per mail activate this option. this is necessary if you send the document to a person, which has no access to the document system. To users, which have access to the document management, it is possible to send just a link to the document you are referring.
• Request disposition notification:
  Activate this, if you want to receive a disposition notification.
• Send document as PDF:
  Only if a PDF has been created, the document can also be send as PDF instead of the original file format (e.g. MS Word document)
• Send on:
  If you want the mail to be send on a different date/time.
• Additional mail text:
  Optional you can write an additional text to the recipients.

Change the recipients
By default the software gets the recipients from the cc-group. Each member in the cc-list with an email address assigned is added. you can also delete or add recipients form the list. Click on the tab <Mail to> and from the simple text field you can delete or add recipients. You can also click on the <Add> button to choose additional recipients from your contact list.

To send the mail, click on the button <Start mail>. The mail gets send from the server and not your computer.